Privacy Policy

This Privacy Policy ("Policy") explains how Axon Active ("us", "we", "our") collects, uses, and protects the personal data you provide when you register for and use https://academy.axonactive.com/ (the "Service"). Axon Active is the controller responsible for your personal data.

We reserve the right to update this Policy at any time. Significant changes will be communicated as described below, and we encourage you to review this page periodically.

Information We Collect

We collect only the data needed to manage access to and operation of the Service:

• Registration data — your given name, family name, email address, company, and the information you provide about how you know the academy and why you are requesting access. This is submitted through our registration form.
• Account data — login credentials and the records associated with your account, including the courses and content you access and your learning progress.
• Technical data — limited technical information such as your IP address and session data, used to operate the platform securely.

We do not create marketing profiles, and we do not track your behaviour for advertising purposes.

How We Use Your Data

We use your personal data only for the following purposes:

• To review and approve registration requests and to verify eligibility for access.
• To create, activate, and manage your account.
• To provide the learning platform and its content to you.
• To communicate with you about your account and the Service (for example, sending your login details or important service notices).
• To maintain the security and integrity of the platform.

We process this data on the basis of your consent when you submit the registration form, our legitimate interest in operating the Service and managing access to it, and, where applicable, the relationship between you and Axon Active. We do not use your data to send marketing communications.

How We Collect Your Data

You provide most of the data directly when you:

• Submit the registration form to request access.
• Create and use your account on the Service.

We also collect limited technical data automatically through essential cookies when you use the Service, as described in our Cookie Policy.

Sharing and Service Providers

We do not sell, lease, or distribute your personal data to third parties. We share it only with service providers who help us operate the Service on our behalf, under appropriate confidentiality and data-protection obligations. These include:

• The provider that hosts and operates the learning platform.
• Microsoft, which provides the registration form (Microsoft Forms) through which your request is submitted.

Your data may be accessed by Axon Active staff located in Vietnam for the purpose of reviewing access requests and operating the Service. This may involve transferring data outside Switzerland and the European Economic Area. Where this occurs, we take appropriate safeguards to protect your data. We may also disclose data where required to do so by law.

Data Retention

We keep your personal data only as long as necessary for the purposes described above — for the duration of your account and access to the Service. If your access request is declined, or once your account is closed, we delete or anonymise your data within a reasonable period, unless we are required to retain it by law.

Safeguarding and Securing the Data

We are committed to keeping your data secure and confidential. We apply appropriate technical and organisational measures to protect against unauthorised access, alteration, disclosure, or destruction of the data we hold.

Links To Other Websites

The Service may contain links to other websites or applications that we do not operate. We are not responsible for the privacy practices of those third parties, and this Policy applies only to data collected through the Service. We encourage you to read the privacy statements of any other websites you visit.

Your Rights

Depending on your location, you have rights over your personal data, including:

• The right to access — to request a copy of the personal data we hold about you.
• The right to rectification — to have inaccurate or incomplete data corrected.
• The right to erasure — to request deletion of your data, under certain conditions.
• The right to restrict processing — to request that we limit how we use your data, under certain conditions.
• The right to object — to object to our processing of your data, under certain conditions.
• The right to data portability — to request that your data be transferred to you or another organisation, under certain conditions.

To exercise any of these rights, please contact us using the details below. We will respond within the period required by applicable law (normally one month).

Changes to This Privacy Policy

We may update this Policy from time to time. We will notify you of significant changes by email or by posting a prominent notice on the Service. Significant changes take effect 30 days after notification; minor clarifications take effect immediately. Please check this page periodically for updates.

Contact

If you have any questions regarding this Privacy Policy or wish to exercise your rights, please contact us at privacy@axonactive.com.